Brooklyn Public Library

  • Program Administrator

    Posted Date 2 weeks ago(11/2/2018 2:41 PM)
    Job ID
    2018-1760
    # of Openings
    1
    Category
    Customer/Public Service
    Location Name
    Brooklyn Collection
  • Overview

    Brooklyn Connections, the education outreach arm of Brooklyn Public Library's (BPL) local history archive, the Brooklyn Collection, is looking for a creative, organized and detail oriented individual to work under the direction of the Program Manager.  The Program Administrator will offer key marketing, communications and administrative support and act as a critical point of contact for internal stakeholders, such as BPL’s marketing department and branch locations, and external stakeholders, including schools, local and state education departments, special interest groups and other cultural institutions.

     

    Responsibilities

    • Work with the Program Manager to develop and deliver Brooklyn Connections’ marketing and communications strategy with NYC schools, administrators and educators
    • Manage electronic record keeping and reporting for the New York State Education Department Continuing Teacher and Leader Education (CTLE) sponsorship requirements
    • Devise content and copy for the Educator eNewsletter, update and create marketing material such as exhibition materials, brochures, flyers, postcards and booklets, and act as the departmental liaison for BPL’s marketing department, including developing, logging and tracking marketing requests
    • Coordinate educator workshop logistics, including Eventbrite page, attendee lists, badges and certificates, catering, communication with attendees and workshop partners leading up to the event and set up and breakdown on the day
    • Identify new opportunities for collaboration with and contacts for BPL branch locations, local and state education departments, special interest groups and other cultural institutions
    • Facilitate preparations for Brooklyn Connections’ two end-of-year Convocation Ceremonies, including invitation, program and exhibition design, catering and set up and breakdown
    • Assist in posting to social media accounts, updating website content and copy, entering Brooklyn Connections’ stats and survey results, and other administrative tasks as needed

     

    Qualifications

     

    • Bachelor’s Degree, preferably in marketing, communications or related field
    • Minimum 3-5 years experience in similar role
    • Experience working with NYC public schools and other cultural institutions desirable
    • Exceptionally organized and detail oriented
    • Outstanding time management
    • Experience marketing and promoting programs
    • Possesses an eye for design and enthusiasm for creating marketing copy and content
    • Ability to work in a small team environment, personable
    • Advanced knowledge of Adobe Creative Cloud and confidence navigating web editing software
    • Interest in and knowledge of Brooklyn and New York City history a plus
    • Willingness to work occasional early mornings or evenings as needed
    • Confident traveling throughout Brooklyn and New York City as required
    • Ability to lift and transport workshop and school materials when applicable

    This a grant-funded position, funded through December 2019.

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