Brooklyn Public Library

Project Manager, Architecture

Posted Date 3 months ago(9/2/2021 3:42 PM)
Job ID
# of Openings
Capital Planning & Facilities Mgmt
Location Name
Capital Planning, Facilities M


As the nation’s 6th largest public library system with a network of 60 libraries spread across every neighborhood in Brooklyn, BPL is committed to providing the borough’s 2.5 million people quality services and a vibrant learning environment through materials lending, access to technology, outreach programs, educational workshops, job readiness training and youth services events. 


Brooklyn Public Library (BPL) seeks a hands-on and results oriented individual with strong project management experience and interpersonal capabilities to join the Library’s Capital Planning and Facilities team as Project Manager.  


Reporting to the Director of Capital Planning, within the Department of Capital Planning & Facilities Management, the Project Manager, Architecture is responsible for overseeing the successful delivery of capital projects including minor alterations, renovation or new construction with project budgets typically ranging from $1M to $20M.  Projects may be either managed by a city or state agency (DDC or EDC), or self-managed by the Brooklyn Public Library.



  • Conferring with Library branch and Central stakeholders to establish project requirements and specifications.
  • Communicating with Library stakeholders on the project status and coordinating the work with ongoing operations.
  • Identifying and anticipating any possible risks to the project success and making recommendations for mitigation and /or corrective action as necessary.
  • Reporting to Director of Capital Planning for CPFM on project status including any changes to project scope, budget, and timeline.
  • Coordinating a successful close-out of the project.
  • Qualified candidates must be able to effectively communicate with all levels of the organization.
  • For agency-led projects:
    • Delivering information requested of the Library in a timely way as to maintain the progress of projects.
    • Attending all agency-led project meetings and representing the Library’s interests in the project development and construction.
    • Monitoring agency accountability for project delivery to expected quality, budget, and time; notifying leadership of any anticipated deviations.
  • For self-managed projects:
    • Initiating project with a confirmed project scope, budget (including all hard and soft costs), and anticipated schedule.
    • Leading the selection process for consultants and developing project team which includes Library stakeholders.
    • Scheduling and directing project meetings throughout design period.
    • Orchestrating effective review and comment periods with stakeholders subsequent to each design phase.
    • Exercising project controls throughout the design process including monitoring scope, managing the estimating process including any necessary value engineering, and maintaining the design schedule; notifying leadership of any anticipated or actual changes.
    • Ensuring and obtaining final approval of contract documents.
    • Identifying and managing all regulatory requirements and public engagement activities.
    • Obtaining and analyzing competitive bids process for construction management, contracting services, and making appropriate recommendations.
    • Monitoring and ensuring budgets are maintained during the project implementation stages; projecting possible problems affecting the schedule and taking appropriate, timely corrective action as needed to maintain project schedule.
    • Providing daily monitoring of construction throughout project until final closeout and acting as liaison between contractor and operations group.
    • Making field decisions to ensure quality and budget control; coordinating activity to keep project on schedule.
    • Participating in cost control activities by seeking the most effective method of delivering services.
    • Preparing reports and maintaining records; all related job duties as assigned.


  • Bachelor’s degree in Architecture or Engineering or equivalent work experience with a minimum of seven years of experience as a Project Manager or management in construction and alteration projects.
  • Experience with projects that involve comprehensive renovations or new construction.
  • Experience with projects that engage a wide group of stakeholders throughout the design process including neighborhood groups and community boards is preferable.
  • Experience with projects that involve the participation and regulatory review of city or state agencies is preferable.
  • Experience with mixed use projects including public / private partnerships is favorable.
  • Nonprofit experience a plus
  • Good time management skills
  • Excellent problem solving skills
  • Knowledge of Brooklyn communities a plus
  • A New York State driver’s license & good driving record is required.


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