Brooklyn Public Library

Assistant Controller

Posted Date 1 month ago(10/26/2020 10:48 AM)
Job ID
2020-2125
# of Openings
1
Category
Accounting/Finance
Location Name
Finance Administration

Overview

As the nation’s 6th largest public library system with 60 neighborhood libraries, BPL is committed to providing the borough’s 2.6 million people with quality services and a vibrant learning environment, including outreach programs, educational workshops, and youth services events. We seek professionals dedicated to providing excellent customer service, developing fruitful partnerships in the community, and creating environments aligned with our mission.

 

The Assistant Controller plays a key role in the day-to-day management of the accounting functions of the Library, including monthly reconciliation and closing of Library’s financial records. The Assistant Controller also directly oversees the Library’s accounts payable and general ledger functions.

Responsibilities

  • Supervise the general accounting functions for the Library using Generally Accepted Accounting Principles (GAAP) to record revenues, expenses, assets and liabilities, and report financial activities (review of journal entries, bank reconciliations, account reconciliations and analyses).
  • Supervise the preparation of monthly investment schedules including the review of related journal entries. Ensure that monthly brokerage statements reconcile to internal accounting records.
  • Oversee preparation of annual investment summaries detailing investment purchases, sales, interest, dividends, realized and unrealized gains.
  • Ensure the completeness and accuracy of monthly general ledger reconciliations, including bank reconciliation, and analyses
  • Supervise the reconciliation of all contributions and pledge receivables.
  • Monitor annual Fundraising Gala revenues and expenses; prepare reports for Management and Board.
  • Prepare quarterly financial statements and other reports for the Finance and Audit Committees.
  • Coordinate the preparation of reports to various funding agencies (NYC and NYS).
  • Direct staff workflow, ensuring that transactions are processed accurately and timely and accrued expenses are recorded as necessary.
  • Ensure timely and accurate payment of all expenditures, including reimbursement of employee expenses.
  • Address vendor complaints and resolve issues in a timely manner. Maintain positive relationships with vendors ensuring invoices are paid within appropriate payment terms taking advantage of discounts when advantageous to the Library.
  • Prepare schedules for the annual audits and IRS Form 990.
  • Support the Controller in managing the day-to-day activities of the department, and cross-functional project.
  • All other duties as assigned

Qualifications

  • Bachelor’s Degree required from an accredited college or institution in Accounting or Finance.
  • CPA certification preferred.
  • A minimum of (5) years progressively responsible experience overseeing accounts payable, financial management, accounting, and reporting functions for large, preferably nonprofit organizations.
  • Must demonstrate the ability to establish work priorities and apply financial accounting principles and methods to daily tasks.
  • Must have strong verbal and written communication skills.
  • Ability to read, interpret, and perform assigned duties relating to complex rules, regulations and applications of the Financial Accounting Standards Board (FASB) and the American Institute of Certified Public Accountants (AICPA).
  • Ability to use automated spreadsheets and other tools for financial analysis and reporting, and prepare and report on not-for-profit financial statements.
  • Ability to advise management and employees on accounting procedures and controls.
  • Thorough knowledge of accounting theory, concepts and practices applicable to accounting requirements of not-for-profit agencies.      
  • Knowledge of Lawson accounting software (or equivalent systems) and spreadsheet software applications.
  • Ability to work effectively with an integrated management team, building skills, and developing staff.
  • Possess good vendor relationship and negotiating skills.

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